Fun Fair Freshening Committee Minutes

Fun Fair Freshening Committee

Minutes

11/12/2014

1) Meeting was called to order at 3:38

2)  Approve/amend agenda
Agenda was approved with amendments: “Arrangement/Layout” under miscellaneous was added to the initial agenda, a discussion of food offerings, and discussion of face painting were also added.

3)  Drawings
     A)  Less prizes/consolidated prizes
After discussion the group agreed to limit prizes to 150 total (down from 268 last year.)  If more prizes are donated, they will be grouped to stay at or below 150 total.
     B)  Staggered drawings
Drawings will be done throughout the evening.  (6:30 #1-40, 7:00 #41-80, 7:30 #81-120, 8:00 #121-150) with prize "quality" going up through the night.  Tickets will be sold all night.  Winners will be announced and will be posted in a visible place.  Hopefully this reduces the wait at the end of the night, and reduces congestion in the games area since some kids will come in to hear the drawings.
     C)  Classroom prizes (per GMS)
Having classrooms each make a basket was left for future Fun Fairs.

4)  Games
     A)  Type
Focus will be on games that are fast.  (For example, the “Stand up the Bottle” game will not be making a return appearance.)
     B)  Number
While it might be nice to add games to reduce lines, space for games is limited, and we have it just about filled up.
     C)  Prizes
Decision to stick with Fun Services prizes, cost-wise it makes sense.

5)  Miscellaneous
     A)  Arrangement/Layout
A few layout issues were considered.  To keep prizes secure, keeping the drawings in the gym is the best choice, so the games will have to stay in the halls.

Barricades will be requested from Fun Services, or found from some other local group to block off the drawing area.

Drawings will be done from the stage, not the floor.

We will look into finding a wireless microphone to use.

     B)  Face Painting
We’ll also look into a second (or third) face painter to reduce that line time as well.  We’ll see if there are any talented parents that can do that.  We’ll also limit the face painting to a specific menu of simpler designs.  Face painting will also be $1 this year.
     C)  Food
We'll continue the food as before.  We'll make sure cookies are 1-layer and not double (like the mustache cookies last year.)

6)  Schedule followup
We’ll schedule followup as needed.  But it seems like everything is pretty straightforward and can be accomplished by the Fun Fair committee directly.

7)  Adjourn
Meeting was adjourned at 4:14 PM.